Batch printing is intended for controlled payment runs. Nothing prints immediately after upload: every row is validated and shown for review first.
Use sample or masked information while testing. Verify the physical output before issuing any cheque.
- 1STEP 1
Download your Excel template
Open Batch print and download the sample generated for your company.
- Choose an active bank account from the Account dropdown.
- Keep the existing column headings.
- 2STEP 2
Complete payment rows
Enter cheque number, payee, amount and date for each row.
- Use YYYY-MM-DD for the safest date interpretation.
- Add narration and invoice reference when useful.
- 3STEP 3
Upload and correct errors
Upload CSV or XLSX, then review highlighted row-level messages.
- Invalid rows are not printable.
- Correct the source file and upload it again.
- 4STEP 4
Confirm and print the run
Check the cheque order and total, load the leaves, then print at 100% scale.
- If the printer fails, use Prepare this batch again.
- A reason and reprint count are recorded without creating duplicate cheques.
- 5STEP 5
Print recipient advices separately
Use Payment advices on the batch print screen to create A4 recipient documents.
- Do not load cheque leaves for the advice print job.
Final checklist
Confirm these items before you finish.
- Account selected from the supplied dropdown
- Dates use an unambiguous format
- No row-level errors remain
- Cheque leaves are loaded in the displayed sequence
- Payment advices are printed separately on A4
Questions about this guide
Why does Excel show the previous day?
Use the latest downloaded template and enter an unambiguous date such as YYYY-MM-DD. The importer treats spreadsheet dates as local cheque dates rather than UTC timestamps.
Does retry create duplicate cheque records?
No. The batch reprint workflow reuses the saved cheque records and logs the retry reason.